Converting scanned images into editable text has become an essential skill for anyone working with documents, whether in an office environment, academic setting, or personal organization. wps office下载 Office offers a built-in OCR feature that makes this process simple, accurate, and accessible without requiring third-party tools

OCR stands for optical character recognition and it allows software to detect and interpret printed or handwritten text within images or scanned documents and convert it into machine encoded text that can be edited, copied, and searched. OCR transforms static images into dynamic, editable content

To begin using WPS Office’s OCR functionality, first open the application and navigate to the PDF module. Simply click Open and locate your scanned image to begin the conversion process

Once the image is loaded, look for the OCR button, typically located in the toolbar under the Tools or Edit tab. Activate the feature by clicking the dedicated OCR button in the ribbon

WPS Office will analyze the document and automatically detect text regions. The system adapts its detection based on image sharpness and contrast levels

High resolution scans with clear contrast between text and background yield the best results. Scans with consistent lighting and no shadows deliver superior recognition

If the document contains multiple languages, WPS Office supports several common languages including English, Chinese, Spanish, French, and German, which can be selected in the OCR settings prior to processing. You can choose from a range of supported languages before starting OCR

After the OCR process completes, the software overlays the recognized text on top of the original image. You can now select and copy text just as you would in a regular Word document

For improved readability, you can choose to export the result as a fully editable Word or RTF file. Exporting to Word preserves structure while removing visual noise

You can also save the output as a searchable PDF, which keeps the original image intact while embedding a hidden text layer that enables copy paste and search functions. Save as searchable PDF to retain both image quality and digital functionality

One of the advantages of using WPS Office’s OCR is its integration within a familiar interface. No need to download extra tools — OCR is built right into WPS Office

This means users can scan, convert, edit, and save documents without switching between multiple programs. Perform every step — from scan to edit — in a single application

It is particularly useful for students digitizing handwritten notes, professionals extracting data from printed contracts, or anyone archiving old paperwork. A must-have for educators, researchers, and administrative staff managing paper records

To optimize results, ensure that scanned documents are flat, well lit, and free of shadows or smudges. Use a consistent, bright light source to reduce contrast issues

Avoid using low quality scans from smartphones unless they are taken with a steady hand and good lighting. Avoid motion blur and poor lighting conditions

If the OCR output contains errors, WPS Office allows you to manually edit the recognized text directly in the editor. Review and fix misidentified letters with a few clicks

For users who frequently work with scanned documents, it is helpful to create a routine. Maintain a structured digital archive to maximize efficiency

After running OCR, review each document briefly to verify accuracy before saving the final version. A quick 30-second check prevents costly errors later

WPS Office’s OCR feature is a powerful yet underutilized tool that bridges the gap between physical and digital document management. A hidden gem that simplifies document digitization for everyone

By reducing manual data entry and increasing accessibility, it saves time and minimizes errors. Make documents more accessible for screen readers and editing tools

Whether you are digitizing an old receipt, extracting information from a printed form, or converting a textbook page into a study note, this function transforms static images into dynamic, editable content with minimal effort. Ideal for turning printed materials into digital study aids

With regular use, you will find that OCR becomes an indispensable part of your daily workflow. Many users report dramatic time savings after adopting OCR