Minimizing WPS document size enhances speed, simplifies distribution, and conserves disk space.

Large files often result from embedded images, excessive formatting, or unused elements that bloat the document.

Start by reducing the size of embedded pictures.

WPS Office provides a built-in image compression tool.

Select any image in your document, then navigate to the Picture Tools tab and choose Compress Pictures.

Choose to compress all images at once and pick a reduced resolution like Web or Email grade — ideal for everyday use.

Only use high-res images when there is no alternative.

Next, clean up hidden or obsolete content.

Scan for concealed items, superfluous line breaks, wps下载 or unnecessary section breaks.

Remove unapplied styles and outdated templates cluttering your document.

They slowly inflate the document over repeated edits.

Content pasted from sites or PDFs frequently carries embedded formatting code you didn’t intend.

Opt for Paste as Plain Text to eliminate hidden styles and code.

Custom fonts embedded in documents significantly increase file size.

Non-system fonts trigger full font embedding in WPS to preserve layout on foreign systems.

Open the Save options via File > Options to disable font embedding.

Uncheck the box labeled Embed Fonts in the File.

Only activate embedding if recipients lack the required fonts.

Swap direct chart embeddings for linked image files.

Convert diagrams to low-size image formats and insert them via hyperlink instead of embedding.

This reduces the amount of data stored within the document itself.

Erase outdated or repeated graphics — keep only the final, approved version.

Audio and video clips are among the biggest contributors to bloated WPS files.

Upload media to cloud storage and link to them rather than embedding.

It keeps the document lightweight while preserving media access.

Scan long documents to eliminate duplicate or outdated footnotes.

Delete obsolete or outdated annotations.

End with the most compact file type.

Although.docx is smaller than.doc, ensure you’re using WPS’s latest compatible format.

Once optimizations are complete, re-save the document.

In some cases, saving as a new file can further reduce size by clearing out residual data that remains even after edits.

Regularly auditing your documents for these inefficiencies will help maintain optimal file sizes and ensure smoother workflow.

Critical when sharing across platforms or storing on online drives