Keeping your storage organized becomes difficult when juggling hundreds of large office files.

WPS Office, a versatile and user-friendly office suite, includes a built-in file compression tool that can significantly reduce the size of your files without compromising their quality or functionality.

This feature is especially useful for those working with limited storage, frequent file transfers, or cloud backups where file size limits apply.

To begin using WPS Office’s compression feature, open any document, presentation, or spreadsheet that you wish to compress.

Click on the "File" option in the main menu bar.

From there, select the option labeled Compress or Optimize File.

Depending on your version of WPS Office, this option may also appear under Tools or as a button in the ribbon under the Review tab.

Once selected, the software will analyze the file to identify elements that can be optimized, such as high-resolution images, embedded fonts, or redundant metadata.

WPS Office gives you control over the level of compression.

You can choose between different compression settings, such as Standard, High, or Maximum.

This setting offers a gentle reduction, ideal for documents you still plan to print or present clearly.

High compression offers a more aggressive reduction, ideal for sharing files via email or uploading to platforms with size restrictions.

Maximum compression achieves the smallest file size possible, which may result in a slight loss of image quality but is often acceptable for archival or non-print purposes.

One of the advantages of using WPS Office’s compression tool is its ability to handle multiple file types simultaneously.

Highlight multiple files in your file explorer and drag them into WPS Office’s compression interface.

This not only saves space but also simplifies organization and transfer.

Additionally, the compressed files remain fully editable when reopened in WPS Office, ensuring that you do not lose any formatting or functionality.

Text-heavy documents see minimal gains, while media-rich files shrink dramatically.

Documents containing mostly text will see minimal size reduction, while presentations with numerous high-resolution images or embedded videos will benefit greatly.

Look for presentations with embedded photos, charts with high-res backgrounds, or documents with multiple large attachments.

Your system will feel faster and more responsive with less storage congestion.

Perfect for users of all skill levels, from beginners to IT professionals.

Whether you are a student managing project files, a professional handling client documents, or an office worker organizing years of archives, WPS Office’s file compression function offers a straightforward way to reclaim valuable storage space without sacrificing usability