With WPS Writer’s mail merge, producing personalized documents for mass distribution becomes fast, reliable, and highly efficient

Tasks such as issuing personalized acknowledgments, party invitations, monthly bulletins, or payment reminders

mail merge allows you to design a single template and automatically populate it with unique data for each person

It minimizes repetitive work, eliminates typing mistakes, and maintains a polished look across all outputs

Begin your workflow by opening WPS Writer and starting a blank document

It becomes the master format for all your merged letters

Start by writing the body of your letter with placeholders for personalized information such as the recipient’s name, address, or other details

For instance, type "Dear [FirstName]," then continue with text that includes their recent purchase, event attendance, or subscription status

These placeholders will later be replaced with actual data from a source file

Now, set up the database that will feed the merge

You may use a file generated by Excel, Google Sheets exported as CSV, or a native WPS Spreadsheets document

The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on

Every record in your sheet corresponds to a single recipient—so 500 letters demand exactly 500 data rows

Make sure your column headers are clear and consistent as these will be used to map the fields during the merge process

Locate and click the Mailings ribbon tab once your documents are configured

Click on Select Recipients and choose Use an Existing List

Find the file on your computer or network drive and highlight it to import

WPS Writer will prompt you to confirm which worksheet or range contains your data; ensure you select the correct one

Check the imported dataset in the preview panel to ensure no columns are missing or misaligned

Insert the personalized data fields at the appropriate locations within your document

Place your cursor where you want the recipient’s name to appear and click Insert Merge Field

A dropdown appears with all the headers from your source file, allowing you to choose the right field

Select the appropriate field, such as FirstName, and wps下载 it will be inserted as a placeholder

Apply this process to every piece of custom data you need: billing info, appointment time, loyalty tier, or referral code

After inserting all necessary fields, preview the results by clicking on Preview Results

This lets you scroll through each merged document and check how the information appears

Use the forward and back arrows to cycle through each entry and confirm data alignment

If something looks off, return to your data source and verify the entries

Once all previews look accurate, proceed to finalize the mail merge

Go to "Finish & Merge" and select from the three available outputs

Opt for "Print" to generate paper versions for postal delivery

Use the "Send Email Messages" option if your Outlook or email client is linked

Choose "Edit Individual Documents" to generate a single file with all merged letters

The tool’s strength lies in its straightforward interface and seamless integration with common formats

It works seamlessly with commonly used file formats, requires no advanced technical knowledge, and integrates well with other tools in the WPS Office suite

Additionally, because the template remains unchanged, you can reuse it for future campaigns by simply updating the data source

Perform a final review of your source file to prevent errors

A single typo in a name or address can lead to miscommunication or a poor impression

Run a trial merge using just a few entries to confirm formatting and field alignment

It transforms bulk messaging into meaningful, individualized outreach

Even automated mail feels more authentic when it reflects personal identifiers, boosting reply rates

WPS Writer empowers companies, charities, teachers, and private users to produce professional, individualized mail at scale