How to Automate Email Attachments with WPS PDF Converter

Automating email attachments with WPS PDF Converter can significantly streamline your workflow

perfect for anyone who needs to send consistent PDF reports to a recurring list of contacts

The synergy between PDF conversion and email automation ensures accuracy while freeing up valuable time

You must have WPS Office downloaded and running on your machine

since it bundles PDF conversion with tools for documents, spreadsheets, and slide decks

Start with collecting your editable files, including text documents, data tables, and slide presentations

meant to be turned into PDFs and bundled with your email correspondence

Set up a structured folder location to maintain order and ensure reliable file retrieval

Proceed to enable the bulk conversion functionality within the tool

Open WPS Office, navigate to the PDF Converter tool, and select the batch conversion option

Select the directory with your original files, define PDF as the target format, and assign an output location

Upon completion, your entire set of files will be in uniform PDF form, awaiting inclusion in emails

Proceed to configure automatic email transmission

While WPS PDF Converter itself does not send emails, it works seamlessly with email clients like Microsoft Outlook or Gmail when paired with automation utilities

Outlook users can leverage Power Automate or custom VBA macros to auto-generate emails when new PDFs appear

Configure a trigger that scans the directory, identifies incoming PDFs, and instantiates an email draft with the file embedded

You can predefine the recipient list, subject line, and body text to maintain consistency across communications

If you prefer using Gmail, consider integrating Google Apps script with a folder monitoring tool

Use Google Drive as your storage hub and deploy a script that scans for new PDFs and dispatches them via Gmail with tailored text

Very little technical skill is required, and automation can be set for regular intervals or manual activation

Those seeking robust automation should consider Zapier or IFTTT to link WPS output folders to Gmail, Outlook, or other mail services

Run preliminary tests with a small batch of files to confirm all components function correctly

body text, and flawless attachment inclusion

Also, maintain a log or archive of sent emails to track delivery and ensure compliance with your organization’s recordkeeping policies

Periodically review and adjust your automation logic when folders or contact lists are modified

Regularly install WPS Office updates to access new tools and protect against vulnerabilities

Integrating WPS PDF Converter with automation tools removes the need for wps官网 manual file handling, boosting speed and minimizing errors

This combined approach improves productivity while ensuring all outgoing documents appear polished and uniform