Creating a digital yearbook in WPS Writer is a thoughtful and practical way to preserve memories from a school year, club activity, or organizational event

A digital yearbook eliminates printing costs, wps官网 enables instant sharing across devices, and unlocks interactive elements that printed versions can’t offer

Even beginners can create a stunning digital yearbook with WPS Writer, thanks to its clean layout options and easy-to-use formatting controls

Start with a clear outline of your yearbook’s organization

Your yearbook should contain key elements: a cover, table of contents, photos and profiles of teachers and students, summaries of key events, memorable quotes, and a heartfelt closing section

A well-structured content plan streamlines the entire creation process and prevents last-minute disorganization

Next, open WPS Writer and create a blank document

Set the page size to match standard book dimensions, such as 8.5 by 11 inches, by going to the Page Layout tab and selecting Size

Adjust margins to allow for some breathing room around the text, ideally setting them to 0.75 inches on all sides for a clean appearance

For the cover page, insert a high resolution image that represents your group or event

Click Insert > Picture, then drag the corners to scale the image and align it centrally or as desired

Choose a bold, easy-to-read typeface—Arial, Times New Roman, or similar—at a minimum of 28-point size, and center it for visual prominence

Include the year and the name of the group beneath it

Use text effects sparingly to maintain professionalism

Once the cover is complete, generate an index to guide readers through the yearbook

To enable auto-generation, ensure all titles use built-in heading styles

Apply Heading 1 to major section titles and Heading 2 to subsections

Once all headings are styled, go to References > Table of Contents and choose a format

The table of contents will adjust automatically when you edit headings or restructure sections

Apply the same format to each person’s entry for a cohesive, professional look

Begin each profile with a photo placed on the left or right, followed by the name, title, and a concise bio

Present key traits, awards, or passions using simple bullet points to enhance readability

Keep paragraphs short and avoid dense blocks of text

Label images with a reduced font size and italics to set them apart visually

Use soft decorative borders or muted background tones under Page Design—just enough to elevate the look without overwhelming

Harmonize your entire yearbook by reusing the same colors and typefaces across every page

You can embed access points to multimedia content using hyperlinks, even if the files aren’t stored directly in the document

Host your videos on YouTube or your cloud storage, then insert a hyperlink with engaging text like "Listen to the Band’s Final Performance"

Readers can simply tap or click the link to view the media in their browser

Add page numbers at the bottom center or outer margin using the Insert tab and selecting Page Number

Include a footer on each page with the group’s logo or a small slogan to reinforce branding

Review each section thoroughly before exporting the final version

Check for typos, broken links, and image quality

Get input from a small group to assess how intuitive and visually appealing the yearbook feels

Save your final version as a PDF through the Export menu under File

The PDF output guarantees your design looks identical whether viewed on a phone, tablet, or printed copy

Store a backup in native WPS Writer format so you can easily tweak details later

Share the PDF via email, cloud storage, or a school website

This digital tribute doesn’t just memorialize the year—it delivers a durable, instantly accessible memento that can be enjoyed repeatedly, from any location