WPS Office offers a powerful batch printing feature that allows users to print multiple documents at once without having to open each file individually

This functionality is especially useful for professionals, students, and administrative staff who frequently need to print large sets of files such as reports, invoices, presentations, or spreadsheets

By leveraging the batch printing tool, you can save significant time and reduce the risk of human error that comes with manually opening and printing each document one by one

To begin using the batch printing feature, first ensure that all the documents you intend to print are stored in a single folder for easy access

Launch wps office下载 Office and go to the top toolbar

Look for the "Batch Printing" command, commonly located in the "Tools" dropdown or under the "Print" menu, varying by software version

Once the batch printing window opens, you will see an option to add files

Use the "Add Files" or "Add Folder" buttons to load your target documents into the queue

For bulk selection, use the Ctrl key to pick individual documents or click "Add Folder" to automatically include every supported file type within that location

After adding your files, you will be able to review the list of documents in the order they will be printed

Adjust the order by clicking and dragging files up or down in the list, or eliminate a file by selecting it and clicking the trash icon

Verify that the printer is online, has sufficient paper, and is set to the right output mode

You can adjust page ranges, print quality, color settings, duplex printing, and paper size for all documents collectively

By default, all files adopt the same print profile, eliminating inconsistencies between pages or documents

File compatibility is critical—only certain types will be processed successfully

.DOCX), Excel (.XLS

Any non-compatible document will be ignored automatically, with no warning displayed

Always check and convert files to DOCX, XLSX, or PDF ahead of time to ensure full compatibility

Confirm your choices and click "Start Printing" to begin the batch

The software quietly opens each document, sends it to the printer, and advances to the next—no manual intervention needed

Depending on the number and size of the documents, this may take a few minutes

A progress bar and status log appear in real time—allowing you to pause, resume, or abort the job as required

This tool doesn’t just save time—it keeps your printing tasks neat and orderly

When preparing a packet for a client, group all supporting files into a single batch to guarantee they print in the intended sequence

No more hunting through folders, renaming files, or rearranging desktop icons before printing

Additionally, because the process is automated, the likelihood of forgetting to print a file or printing the wrong version is greatly reduced

Save your favorite settings—like paper size, duplex mode, and page range—as a named preset

Ideal for anyone who repeats the same print routine weekly or monthly

Give your configuration a unique label, save it, and reload it whenever you need to reprint the same document type

Ultimately, WPS Office’s batch printing is a powerful asset for anyone who prints multiple documents regularly

Whether you are printing academic papers, business documents, or financial records, this function streamlines the process and enhances productivity

By understanding how to use the tool effectively, you can reduce manual effort, minimize errors, and ensure your printed materials are delivered accurately and promptly