WPS Office offers a powerful batch printing feature that allows users to print multiple documents at once without having to open each file individually

This tool is a game-changer for office workers, educators, and clerical staff dealing with high-volume printing tasks like reports, receipts, slideshows, or data sheets

This automated approach eliminates tedious manual work, reduces the chance of printing the wrong file, and ensures consistent output across all documents

To begin using the batch printing feature, first ensure that all the documents you intend to print are stored in a single folder for easy access

Launch WPS Office and go to the top toolbar

The "Batch Printing" function may reside under "Utilities," "Print Options," or "Advanced Tools"—check these locations based on your WPS build

Once the batch printing window opens, you will see an option to add files

Use the "Add Files" or "Add Folder" buttons to load your target documents into the queue

To add several files quickly, press and hold Ctrl and click each one, or opt for "Add Folder" to include all compatible files in a directory

A preview panel displays all added documents in the print sequence, allowing you to verify the lineup

To reorder the print queue, simply drag any document to a new position, or delete unwanted entries by highlighting them and pressing "Remove"

Before proceeding, make sure your printer settings are correctly configured

You can adjust page ranges, print quality, color settings, duplex printing, and paper size for all documents collectively

By default, all files adopt the same print profile, eliminating inconsistencies between pages or documents

File compatibility is critical—only certain types will be processed successfully

WPS Office accepts DOC, DOCX, XLS, XLSX, PPT, PPTX, and PDF files for batch printing

Files with unrecognized extensions will not be printed and won’t appear in the final output

Preemptively transform non-standard documents into recognized formats to prevent printing interruptions

Confirm your choices and click "Start Printing" to begin the batch

WPS Office will automatically open each file in the background, send it to the printer, and move on to the next one without requiring further input from you

The duration depends on how many files you’ve queued and their individual sizes, especially if they’re image-heavy

A progress bar and status log appear in real time—allowing you to pause, resume, or abort the job as required

Using batch printing promotes workflow discipline, reducing clutter and confusion in document management

Say you’re assembling materials for a board meeting—just add all slides, spreadsheets, and summaries into one queue to print in sequence

This eliminates the need to manually sort through files on your desktop or in your downloads folder

The system enforces completeness—every file in the queue gets printed, eliminating accidental omissions

You can store your preferred print settings as a reusable profile for recurring tasks

This is ideal for users who regularly print the same types of documents with the same settings

Simply name your preset and store it; next time you need to print a similar set of files, you can load the preset and begin printing with just a few clicks

In essence, this feature transforms tedious, error-prone printing into a smooth, automated workflow

Whether you’re printing lecture notes, project proposals, or bank statements, batch printing makes the entire process faster and cleaner

Once you grasp its capabilities, you’ll save hours, prevent misprints, and always get your documents printed exactly as intended