Using the change tracking and commenting tools in WPS Documents enhances team collaboration, enables thorough review, and preserves a transparent history of all modifications

These tools are invaluable whether you’re collaborating on a group assignment, refining a business report, or giving feedback on a manuscript, ensuring every modification is visible and accountable

Enable change tracking by opening your document in WPS Writer and selecting the Review tab from the ribbon menu

You’ll see the Track Changes option prominently displayed

Simply select it to turn on the tracking mode

Any modification you perform—whether adding words, erasing passages, or changing font styles—will automatically appear with distinct visual indicators

Insertions appear underlined in a different color, while deletions are shown with strikethrough text

When multiple contributors are active, wps office下载 tracks and displays the identity of each editor responsible for every revision

Choose the particular phrase, line, or block of text that needs feedback

From the same Review section, select the option to create a new annotation

A dedicated comment panel will open on the document’s right margin, allowing you to enter your remarks or recommendations

Comments are displayed with a colored indicator next to the selected text and can be expanded or collapsed as needed

You can also reply to existing comments to continue a discussion directly within the document

This functionality is ideal for collaborative environments requiring iterative feedback and detailed explanations

Navigate sequentially through every modification using the Next and Previous arrows located in the Review tab

Once a change is highlighted, apply your decision by clicking the corresponding Accept or Reject command

If you want to accept or reject all changes at once, there are options labeled Accept All Changes and Reject All Changes

Toggle between the Final Version (with all changes accepted) and the Original Version to compare before-and-after states

Additionally, you can toggle whether to show or hide comments by using the Show Comments button, which helps declutter the view when you are focused on reading the content

WPS Documents also allows you to customize how changes are displayed

From the Track Changes options, select your preferred color scheme (red, blue, green, etc.) and decide whether to show editor initials beside each edit

Configure your profile under File > Options > User Information to assign your identity to all future tracked changes

Always save your work regularly, particularly in multi-user environments, to prevent accidental loss of edits or annotations

When preparing the final copy, switch off change tracking to ensure recipients receive a clean, unmarked version

You can do this by clicking Track Changes again to disable it, then accepting all remaining edits

The final recipient will view only the clean, edited version with no visible revision indicators

Honing your use of change tracking and commenting transforms your workflow, encourages clear collaboration, and ensures consistently professional outputs